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Accounting Equation

The Accounting Equation

The basic accounting equation is:

Assets = Liabilities + Owner's Equity

This can be expanded to include revenue and expenses:

Assets = Liabilities + (Equity Share Capital + Revenue - Expenses - Dividends)

This expanded equation shows how revenue increases owner's equity (profit) and how expenses and dividends decrease it.

Recording Transactions Using the Accounting Equation

Screenshot (389)

Let's illustrate with the transactions described:

1. Initial Investment:

  • Cash (Asset) + ₹100 lakhs
  • Equity Share Capital + ₹100 lakhs

2. Bank Loan:

  • Cash (Asset) + ₹50 lakhs
  • Liabilities + ₹50 lakhs

3. Purchase of Shop:

  • Cash (Asset) - ₹20 lakhs
  • Building (Asset) + ₹20 lakhs

4. Shop Furnishing:

  • Cash (Asset) - ₹5 lakhs
  • Furniture (Asset) + ₹5 lakhs

5. Purchase of Garments (Cash):

  • Cash (Asset) - ₹20 lakhs
  • Goods/Inventory (Asset) + ₹20 lakhs

6. Purchase of Garments (Credit):

  • Goods/Inventory (Asset) + ₹30 lakhs
  • Liabilities (Accounts Payable to Grasim Ltd.) + ₹30 lakhs

7. Sales (Cash):

  • Cash (Asset) + ₹15 lakhs
  • Revenue + ₹15 lakhs
  • Goods/Inventory (Asset) - ₹10 lakhs (Cost of Goods Sold)
  • Expenses (Cost of Sales) + ₹10 lakhs

8. Payment to Grasim Ltd.:

  • Cash (Asset) - ₹30 lakhs
  • Liabilities (Accounts Payable to Grasim Ltd.) - ₹30 lakhs

9. Salary Payment:

  • Cash (Asset) - ₹2 lakhs
  • Expenses (Salary Expense) + ₹2 lakhs

10. Maintenance Payment:

  • Cash (Asset) - ₹3 lakhs
  • Expenses (Maintenance Expense) + ₹3 lakhs

Preparing Financial Statements

Using the above transactions, we can prepare the income statement and balance sheet.

Account Balances:

  • Cash: ₹85 lakhs (100 + 50 - 20 - 5 - 20 + 15 - 30 - 2 - 3)
  • Building: ₹20 lakhs
  • Furniture: ₹5 lakhs
  • Goods/Inventory: ₹40 lakhs (20 + 30 - 10)
  • Loan: ₹50 lakhs
  • Equity Share Capital: ₹100 lakhs
  • Revenue: ₹15 lakhs
  • Cost of Sales: ₹10 lakhs
  • Other Expenses: ₹5 lakhs (2+3)

Income Statement:

Item Amount (₹ lakhs)
Revenue 15
Cost of Sales (10)
Other Expenses (5)
Net Income/Loss 0

Balance Sheet:

Assets Amount (₹ lakhs) Liabilities & Equity Amount (₹ lakhs)
Cash 85 Loan 50
Building 20 Equity Share Capital 100
Furniture 5
Goods/Inventory 40
Total Assets 150 Total Liabilities & Equity 150